Plan your event
1. Benefits of hosting your event in Strathcona CountyPermanent link to Benefits of hosting your event in Strathcona County
- Easy access from all major highways and roads
- Recreation and park facilities link to over 100 km of parkway trail winding throughout the community
- FREE parking at all recreation facilities (Note: parking fees in effect at the Community Centre)
- Quality medical services including Strathcona Community Hospital, Strathcona County Health Centre and a variety of medicentres, doctor offices and physiotherapy clinics
- A strong local business community and with great shopping and a wide variety of restaurants. Check out the Strathcona County Activity and Travel Guide for details.
- Exciting recreation fun to compliment major tournaments and events.
- Sherwood Park is the largest hamlet in Strathcona County with over 65,0000 (two-thirds) of residents living in this community.
- Public transportation options via Strathcona County Transit
Available event facilities
Currently, there are 11 hotel properties with 1369 rooms (plus two Bed & Breakfasts) available.
Muster point and shelter in place map
As part of your Incident (Emergency) Action Plan, don't forget to create a muster point and shelter in place map for your event. As an example, consider the Broadmoor Lake Park Muster Point and Shelter in Place Map.
1. What services or approvals need to be considered?Permanent link to What services or approvals need to be considered?
If you are planning an event in Strathcona County we want to ensure that you have the tools to make your event successful! This page will help ensure you have the correct permits, knowledge of Bylaws, parking and transportation needs and the logistics to help you master your event. The facility booking representative or event liaison can help you with questions.
2. Parking and transportation considerationsPermanent link to Parking and transportation considerations
- Parking availability at venues
- Bicycle parking
- Emergency vehicle access
- Volunteer parking
- VIP parking
- Strathcona County Transit
Other event logistics to think about
- Waste Collection and Recycling
- Cash handling procedures
- Good and bad weather plans for outdoor events
- Food and vendors
- Spectator seating
- Electricity (generator needs)
- Alberta One-Call - Call before you dig into the ground
- First Aid
- Water access
- Crowd control
- AV requirements
Bylaws and Permits
Planning a neighbourhood block party in a park space or roadway? You'll need a permit for that. Find more information on the block parties page.
Events impacting a roadway
Planning an event that will impact a County road (i.e. parade, race, etc.)? You will need to submit a Special Roadway Event Permit and Right-of-Way Construction Activity Permit (ROWCAP).
Tents larger than 10’X10’ require a building permit. All tents or temporary structures must be secured using weights; staking is not allowed.
Please review the Alberta Health Services (AHS) Food Vendor Package and Standata Mobile Cooking Operations (MCO) Checklist as necessary, prior to completing and submitting a Food Vendor Notification to AHS.
Propane barbecues are permitted in park spaces, however, propane tanks over 20lbs require a Gas Permit.
Please call Planning and Development Services at 780-464-8080 to determine if you will need to complete an Electrical Permit for the use of electrical devices at your event.
As per the Concert and Special Events Bylaw, any public or private event or activity, which has an expected attendance of over 300 people, must submit a Concert or Special Event License at least ninety (90) days prior to the proposed start date.
Please see the Animal Control Bylaw for more information.
Please see the Sign Permits and Regulations page for more information.
Camping is not permitted at the Centennial Ball diamonds or on any County-owned parks or lands except at our rural community halls and recreation centres in conjunction with rentals associated with those facilities.
No alcohol is permitted on site, unless at an approved facility and coordinated through a booking representative. Please visit the Ardrossan and Moyer Hall Bookings page or contact your booking representative for more information on event liquor usage in Strathcona County.
Recreation event promotion tools
- Prize requests
Eligibility and online prize request form for small prizes.
- Prize requests
- Media release - fax/email a release to local and/or regional print/broadcast media
- Strathcona County Community Calendar
- Mayor's office: Invitations and requests. Include a Message from the Mayor in your official event program, invite the Mayor out to attend or speak at your event, or inquire about Strathcona County pins
- Event program advertising: Please send any requests to advertise in recreation related programs/events to firstname.lastname@example.org for consideration.
- Community map
- Impacts and notices
Depending on the type of event, time and location, you may be required to send out a neighbourhood impact notices to affected residents or post signs within the park to educate about your upcoming event. You will be notified by Strathcona County if this is necessary during the booking process.
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Last updated: Tuesday, August 21, 2018
Page ID: 42581