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File or Records Search

Please note that a File Search can also be referred to as a Phase 1 Environmental Site Assessment.

Property information related to the environment can be obtained by filling out an application through Planning & Development Services. Your request will be circulated to various applicable departments. The following information is available:

  • Records pertaining to development permits, current land use/zoning, and land use infractions. *Copies of permits may be available for an additional fee.
  • Records pertaining to historic waste, landfill, or dumpsite on the subject property (includes Assessment & Tax records, Planning & Development records, and Transportation & Agriculture records).
  • Records pertaining to any emergency response for reasons of fire incidents, spillage or leakage of dangerous materials. *Strathcona County Emergency Services does not administer the installation and/or removal of storage tanks and suggests that you contact the Petroleum Tank Management Association for Alberta for storage tank information on the property.

Additional information is available upon request including:

  • Building, Electrical, Plumbing, Gas, and Private Sewage permits information and/or status of inspections. *Copies of permits may be available for an additional fee.
  • Records pertaining to land development such as outstanding obligations, levies, contributions, etc.
  • Records pertaining to any orders, caveats, or interest related to land aquisition or expropriation registered by Strathcona County against the subject property.

A file search of our records does not constitute a complete Environmental Site Assessment. The presence or absence of any information on our files for a specific property does not imply the presence or absence of environmental problems or difficulties. Strathcona County accepts no responsibility or liability for the accuracy of the information provided and the information should not be considered a substitute for proper investigation.

Submission Requirements

  • Completed application form 
  • File search request checklist (520.3 KB)
  • Applicable fees
  • Arial photo/map with property boundary identified
  • Current copy of title
  • Landowner authorization. *All file search requests must be made by the landowner or his/her acting agent. Agents who are acting on behalf of the owner must provide written authorization from the owner.

Processing
Please see the information on processing at the bottom of this page.

Records Search

A search of records request is an examination of Planning and Development Services files only. It is used to retrieve filed information or plans relating to the construction and development of a property.

You may request copies of permits or past inspection results, encroachment or compliance letters, and information such as the builder who constructed your house.

Most information submitted within the last ten years, such as mechanical drawings, house plans, floor plans and other designed plans for construction are available.

Submission requirements

  • Completed application form 
  • File search request checklist (520.3 KB)
  • Applicable fee
  • Landowner authorization *All search record requests must be made by the landowner or his/her acting agent. Agents who are acting on behalf of the owner must provide written authorization from the owner.

Photocopies

Photocopies of most documents are available for a fee of $5.00 per page for A1 size and $0.30 per page for letter/legal size.

Plans/documents that are copyrighted cannot be photocopied by Strathcona County.

Document retention

There is no guarantee that your requests will yield information as not all documents have been kept on file and these are subject to a varying retention schedule. Plans are generally kept by Planning and Development Services for 10 years.

Processing

You can submit your file or records search request in any of the following ways:

Email: developmentpermitting@strathcona.ca
Fax: 780-464-8142
Mail or in person: Planning and Development Services, Main Floor County Hall, 2001 Sherwood Drive, Sherwood Park, Alberta, T8A 3W7

After our office receives your request and payment, the process can take up to four weeks to complete depending on volumes.

Last updated: Wednesday, August 23, 2017
Page ID: 48973