Competition number 045-2019-EXT-EXE

Administrative Assistant I


Position

Temporary Part-Time

Closing date

Feb. 10, 2019

Competition status

  • Active: Accepting applications until 11:59 pm MST on the closing date.
  • Screening: Applications are under review.
  • Interviewing: Applicants have been selected for interviews.
  • Closed: A candidate has been selected and/or competition has closed.
  • Ongoing: Accepting applications, which will be reviewed on an as-needed basis.
  • Cancelled: The competition has been cancelled.

Screening

Department

Executive Office

Hours

17.5 hours per week

Pay range

$27.25 to $34.07 per hour

Job Description

This posting is for 1 temporary part-time position.

We are looking for a talented administrative professional to join our team!

This position provides confidential, administrative assistance to the Intergovernmental Affairs branch to ensure efficient operation.  The Administrative Assistant I acts as a liaison between Intergovernmental Affairs, the Office of the Chief Commissioner, the Office of the Mayor, the Office of the Elected Officials, the Executive Assistants and administrative staff.

Responsibilities

  • Reviews and initiates reports for Council and Priorities Committee meetings as necessary
  • Builds and maintains positive relationships and excellent communication lines with Executive Team/Council support, Office of the Mayor support and stakeholders to ensure timely responses to the Executive Team, the Mayor, and Council.
  • Provides excellent communication and public relations with internal and external customers ensuring matters are handled in a timely manner
  • Organizes travel arrangements and conference registrations
  • Assembles background information, meeting materials, compiles data and prepares correspondence, documents and briefing materials for the Manager, Strategists and Policy Analyst
  • Coordinates appointments and meetings for all branch members
  • Prepares payment vouchers, general receipts, journal vouchers and expense claims
  • Assists with event planning and special projects
  • Establishes and maintains records management system
  • Orders, manages and maintains office supplies
  • Handles mail distribution

Skills and Abilities

  • Sound knowledge of administrative procedures, recording and transcribing of minutes
  • Knowledge of municipal government procedures and practices 
  • Excellent interpersonal and communication skills (verbal and written), with a focus on customer service and establishing/maintaining relationships
  • Ability to work independently and within a team environment
  • Excellent organizational and time management skills, with the ability to anticipate and adapt to changing priorities
  • Familiarity with Open Text Content Server (OTCS) and web editing applications
  • Ability to maintain discretion and respect confidentiality
  • Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and office  equipment
  • Strong computer skills with the ability to adapt to new technology and programs

Qualifications

  • High School diploma with a minimum of 4 years progressively responsible administrative experience supporting managers or above
  • Certificate or diploma in Office or Business Administration is preferred
  • Knowledge of Strathcona County municipal structure, policies and emergency procedures is an asset

In addition to providing a dynamic working environment, we offer a competitive salary and benefits package.  

This competition may be used to fill future vacancies for similar positions within the next 6 months.

Thank you for your interest in Strathcona County. We only contact candidates selected for interviews.

A cover letter must be submitted along with a resume describing the interest in this position.

Back to Careers